Effective Time Management, Planning & Organizing Tasks

Course Category : Administrative Development

A hands-on programme that recalibrates your productivity compass with proven tools for time management, work planning, and task organisation—so you deliver what matters most, with higher quality and less stress.
Duration: 5 Training Days
Level: Intermediate

Introduction

In a fast-moving workplace, time must shift from being a pressure to a strategically managed asset. This programme provides a practical framework to assess your current workload, identify gaps, and build a personal and professional system for time management that integrates smart planning, task organisation, and measurable follow-up. Participants will convert goals into executable plans, redesign schedules, handle distractions, manage pressure, and sustain a healthy work–life balance..

Targeted Specializations

Staff across all organisational levels.
Individuals aiming to enhance personal and professional effectiveness.
Employees seeking to elevate their profile through higher productivity.

Targeted Skills

Time management and prioritising.
Work and project planning.
Task, filing, and workflow organisation.
Delegation and pressure management.
Analytical thinking and problem-solving.
Communication and stakeholder coordination.

Expected Outcomes

Explain why effective time management matters for productivity and wellbeing.
Distinguish goal-aligned tasks from low-value activities and redesign/eliminate the latter.
Apply practical planning frameworks for prioritising, scheduling, and balancing proactive vs reactive work.
Define success metrics and track progress consistently.
Build a personal system for organising tasks and paper/digital information.
Use techniques to handle interruptions, streamline meetings, and reduce time wasters.
Practise effective delegation with clear ownership and follow-through.
Draft a yearlong development plan based on strengths and improvement opportunities.

Training Topics Index

Diagnose current work practices and benchmark to best practices.
Balance time, quality, and cost pressures.
Detailed planning. Task breakdowns, timelines, and resourcing.
Monitor execution and adapt plans.
Risk analysis, mitigation, and contingency governance.
Problem-solving tools. Root cause, creative options, and impact checks.

Organise paper/digital records and build a filing system.
Optimise travel and remote-work routines.
Meeting discipline. Clear agendas, timing, and actions.
Efficient phone/email protocols.
Diary management. time blocking, weekly review, and priority resets.
Handling interruptions and rapid refocus techniques.

Real-life planning drills and scenario adaptation.
Group reviews and actionable feedback.
Validate resources and timeline realism.
Self-analysis of strengths and needs; personal development planning.

Prioritisation matrices and rolling reassessment.
Actionable to-do design and micro-tasking.
Workflow optimisation and bottleneck removal.
Smart delegation aligned to strengths with metric follow-up.
Time-blocking and context-switch reduction.

Time audits and waste reduction.
Map personal productivity rhythms and adjust schedules.
Apply feedback and adopt new tools.
Build a Kaizen culture and share best practices.
Track goal progress and integrate lessons learned.

Course Features

Modern and practical content
Real-world examples and leadership exercises
Pre- and post-course assessments to measure impact
Accredited certificate with QR code verification

Effective Time Management, Planning & Organizing Tasks